✨ Executive Administrative Assistant

⚙️ Key Responsibilities

• Manage executive calendar, scheduling, and follow-ups

• Prepare internal documents, reports, and presentations

• Assist with project management and internal communications

• Organize and manage digital files, shared folders, and policies

• Help onboard new team members, interns, and contractors

Executive & Operational Support

Vendor & Client Coordination

• Schedule and assist with vendor meetings and onboarding

• Maintain service agreements and renewal tracking

• Prepare and format client-facing documents and proposals

Administrative + Marketing Support

• Update CRM entries, mailing lists, and contact databases

• Support social media scheduling, marketing campaigns, and analytics

• Help organize in-person and virtual events or demos

• Track expenses, generate simple invoices, and organize receipts

• Reliable, consistent, and responsive

• Comfortable juggling multiple hats and priorities

• Discreet with sensitive data and conversations

• Motivated to grow with the company over the long term

• Comfortable asking questions, taking initiative, and solving problems

🌟 You’ll Succeed If You Are:

🧡 Why Work With CrawlTech?

✅ Opportunity to grow into Operations Manager or Chief of Staff

✅ Trusted seat at the leadership table in a growing startup

✅ Flexible work environment — hybrid or remote

✅ Equity options available for loyal, long-term hires

✅ Proudly Canadian, people-first culture

🧠 What We’re Looking For

• 3+ years in executive admin, office management, or operations role

• Excellent written and verbal communication

• High level of discretion and trustworthiness

• Skilled in Microsoft 365, Google Workspace, Zoom, and basic CRM tools

• Bonus: Experience in startups, cybersecurity, IT, or technical services

• Bonus: Familiarity with HR tasks, invoicing tools, or social media posting